Cambridgeshire Bird Club

Submitting records

The Cambridgeshire Bird Club is responsible for gathering bird records for Cambridgeshire. These are used to produce the species reports in the Club's Bulletins, and are the main source of data for the Annual Cambridgeshire Bird Report. They are also used for scientific studies by other organisations, and relevant records are incorporated into national databases.

Recording Area:

cambsmap The Cambridgeshire Bird Report covers the new county of Cambridgeshire which includes the old county of Huntingdonshire, and the Peterborough Unitary Authority. To view a map of the recording area click here. Our Gazetteer has a list of birding sites in Cambridgeshire, with a grid reference available for each site. Precise OS grid references for any location can be easily obtained on Grabagrid.

Submitting Records:

Robin - Jack HarrisonRead the Guidelines on what records we need, this includes commoner birds, breeding records, rarer birds requiring a description, exotics and hybrids.
We prefer to receive records by email to the County Recorder, Louise Bacon, on the new Records spreadsheet (Download) provided. Please note: This is the new spreadsheet for 2013, please switch to this version for all input of records for 2013 onwards. We have written some spreadsheet Guidelines with examples.

What we do with the records

All records are added to a master spreadsheet, which is used to produce the Bulletin and Annual Report.
The data is available from CPBRC for other purposes; e.g. scientific use, site information and planning applications.

Submitting Records of Rarities:

Baird's Sandipiper, © Jamie WellsAll BBRC species, potential county firsts (full species and races) and species that are rare in the County require a full description. Records of rare and scarce species should be submitted, with an accompanying description, preferably via email, for vetting by the Rarities Committee, to the County Recorder Louise Bacon,.

Records currently assessed by the British Birds Rarities Committee (BBRC) require a full description. Description forms are available from the BBRC website or from the relevant County Recorder, who will forward the completed forms to the BBRC. It would be most helpful if observers intending to send their forms directly to the BBRC could provide a copy/notes for the relevant Recorder.

You can download a CBC Rarities Form.

Records Committee:

The records committee operates according to the CBCRC Guidelines. The Committee members are : Robin Cox (non-voting Committee Chairman), Bruce Martin (non-voting Committee Secretary), Steve Cooper, Richard Grimmett, Mark Ward, Jonathan Taylor and Richard Thomas.

Summary of links and downloads:

Observer Guidelines, including species requiring a description (pdf)
Records Spreadsheet (xls)
Records Spreadsheet Guidelines (pdf)
CBC Rarities Form (rtf)
Records Committee Guidelines (html)

In order to minimise the impact of disturbance on rare breeding birds, while still encouraging the proper reporting of these species, the Rare Breeding Birds Panel has compiled some guidelines on how records of these species should be handled during the breeding season.

Most of the species considered by the UK Rare Breeding Birds Panel are, by their nature, not numerous in the UK. In addition, many species of bird, whether rare, scarce or common, are vulnerable to interference and disturbance when breeding; however, the impact of disturbance on the conservation status of the less numerous species is greater. Deliberate interference can occur from egg-collectors or by those intent on their persecution. Incidental disturbance can also occur from birdwatchers and bird photographers.

All species of bird are fully protected by law under the Wildlife and Countryside Act (1981) but some species are assigned special protection when at the nest — these species are included in Schedule 1 of the Act. It is an offence to intentionally disturb these birds while they are building a nest, or in, on or near a nest containing eggs or young; or to disturb dependent young even if not in the nest. Most Schedule 1 species are included in the RBBP List, but there are additional species not on Schedule 1 that are now monitored by RBBP by virtue of their UK breeding population being less than 2,000 breeding pairs. Some of these species, such as Common Crane and Cattle Egret, began nesting in the UK after 1981.

The Rare Breeding Birds Panel therefore advocates special caution with regards to making breeding records of all RBBP-listed species public, particularly in the period March to mid-August. Although we encourage sensible monitoring of the breeding attempt, in order to provide information for county recorders and RBBP, observers must always prioritise the interests of the individual birds and the conservation of the species, and avoid disturbing the birds and their nest. A licence for nest monitoring of species on Schedule 1 can be applied for; these are supplied by Natural England, Natural Resources Wales, Scottish Natural Heritage or the Northern Ireland Environment Agency (for disturbance of species nesting in England, Wales, Scotland or Northern Ireland, respectively). Bird ringers and nest recorders can apply for licences from the BTO.

Details of obtaining a Schedule 1 licence, and the list of species on Schedule 1, are accessible on the BTO website. The list of species covered by RBBP is also available online.

It is of course possible to monitor the activity of a breeding pair carefully from a safe distance without the need to visit the nest and we would encourage this where conditions permit and there is no disturbance to the birds — an example would be observation from a distance or from a permanent hide using telescope and/or binoculars.

RBBP believes that the following species are especially vulnerable and we suggest that no records of these species in circumstances suggestive of breeding or potential breeding are publicised during the breeding season unless public viewing has been arranged:

Black-throated Diver   Temminck's Stint
Little Bittern   Purple Sandpiper
Cattle Egret   Ruff
Great White Egret   Green Sandpiper
Purple Heron   Wood Sandpiper
Spoonbill   Red-necked Phalarope
Red-necked Grebe   Snowy Owl
Slavonian Grebe   Long-eared Owl
Black-necked Grebe   Lesser Spotted Woodpecker
Honey Buzzard   Golden Oriole
White-tailed Eagle   Red-backed Shrike
Penduline Tit   Montagu's Harrier
Osprey   Savi's Warbler
Baillon's Crake   Marsh Warbler
Common Crane   Bluethroat

By publicity, we mean reporting to Bird News Information Services (national schemes but also local networks) and notifying others via social media such as Twitter and Facebook. Sightings should be submitted, in confidence, to county bird recorders. They can be contacted directly or records submitted to them via BirdTrack: this software has measures in place, developed with RBBP, to restrict disclosure of such records to the public via websites or other media. Records submitted in these ways will reach the Secretary of the Rare Breeding Birds Panel so that they can be added to the Panel's secure archives and included in their annual reports, aiding the long-term conservation of these species.

Mark Holling, RBBP Secretary
Wednesday 1st May 2013

Potential breeding birds need to be in suitable breeding habitat so passage waders don't count. You need to consider the normal range of breeding birds (Wood Sandpipers breed no further south than highland Scotland) and the behaviour at the time. A pair sticking together, birds collecting nest material, male passerine behaving furtively near likely nesting bush or rank vegetation - these kind of things. Long-stayers where reporting stops may be because they have moved on, or it just might be because they have started to look like they might breed and so the Information Services are being cautious and trying not to draw attention to the site!

A very important addition to this is that is an offence, not just to intentionally disturb Sch1 species, but also to recklessly disturb these species. As an example, if someone went to try to get close to a nest to get a better view, with no intention of disturbing the birds, but did so accidentally, that is a potential crime. Given there are still a number of active egg collectors in the UK, the best advice is to maintain site confidentiality, as outlined above, and stay well back!!


For questions or comments on this website, please contact the Webmaster

Registered charity number 284045